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A ruled shoulder: one heavy rule over three lighter ones CLEAN SWEEP SUPPLY LTD

Cleaning consumables, janitorial equipment and a scheduled building clean · 71–75 Shelton Street, Covent Garden, London WC2H 9JQ

Photograph of a stockroom aisle: steel shelving stacked with plain unbranded cartons and drums under daylight from a high window. Editorial photograph, not this company's premises or stock.

A standing order, written as a sheet: what is supplied, in what pack, on what cycle, and what is checked when it lands

CLEAN SWEEP SUPPLY LTD holds cleaning consumables and janitorial equipment for offices, lettings agents and small contractors, and carries out a scheduled general clean of the buildings it supplies. Both sides read off one sheet.

A line names the thing, the pack says how it arrives, the cycle says how often, and the last column says what is counted at the door. Orders are taken by email at orders@cleansweepsupply.store.

Editorial photograph. Not this company’s premises or stock.

A cycle is a bay emptying

A standing order is easiest to picture as a run of shelf bays. Each bay is one pack, and the cycle is the rate at which the fill steps down the run. The last bay is outlined rather than filled: it is held against the lead time, so it is ordered against rather than counted on.

A run of seven shelf bays, filling and stepping down Seven upright bays stand in a row on one baseline under a top rail. The first bay is filled almost to the rail and each bay to the right is filled a little lower than the one before, so the fill steps down the run from left to right. The seventh bay is drawn as an outline only, with no fill, and is labelled as the bay held against the lead time. 1 2 3 4 5 6 held

The run stands drawn: six bays carry fill, the seventh is held.

Line
One thing supplied, named once and not renamed.
Pack
The form it arrives in: an inner, an outer, a case or a drum.
Cycle
How often the line is brought back up: weekly, fortnightly, four-weekly, on call.
Cover
How many weeks the shelf lasts at the rate it is used. Worked out, never assumed.

How a line is written

A line is written once and then left alone. It carries the material, the form and the size, and nothing else. A line that describes a product name stops being orderable the moment the name changes.

Underneath the wording sits the pack, which matters more than it looks. A line ordered in inners and counted in outers is short every time without anybody being wrong, so the sheet states both figures.

Then the cycle, chosen against use rather than habit. The shelf is brought back up before it empties, and the week it would have emptied can be worked out from three figures. A line used unevenly is held on call instead.

The last column is the check: the pack count, the seal, the size printed on the pack, and whether what came matches what was ordered. It sits beside the line, so the person at the door reads one row.

The sheet, read across

Five columns. The rules between them hold their place as the page narrows — they thin, but they never drop out, because a column with no rule beside it stops being a column.

Five columns is wider than a narrow screen. The sheet keeps all five and every rule between them, and slides sideways inside its frame rather than dropping any of them.

Standing order lines by group, with pack, cycle and closing check
Group Line Pack Cycle Checked at the door
Washroom Folded hand towel, interleaved Sleeve in an outer Fortnightly Sleeve count; width against the dispenser
Washroom Liquid hand soap, refill Cartridge in a case Four-weekly Case count; seal intact; fits the unit held
Floors Neutral floor detergent, concentrate Drum On call Drum count; cap seal; dilution on the label
Floors Flat mop head, microfibre Inner of ten in an outer Four-weekly Inner count; width against the frame issued
Surfaces Folded cloth, colour-coded Pack of fifty Weekly Pack count; colours present in the agreed set
Waste Waste sack, flat, two gauges Roll in a case Weekly Roll count; flat size against the bin; gauge marked
Issued Trolley, mop frame, buckets Single unit, on an issue note Issued, not cycled Unit number read back; condition on the note

The last row behaves differently from the six above it and is written here anyway: equipment is issued against a note and comes back, and keeping it on the same sheet stops a trolley being treated as something used up. The equipment page carries the issue-and-return side, the consumable lines page the pack arithmetic.

What loads, and in what order

Photograph of a janitorial trolley with mop, buckets and folded cloths standing against a tiled wall. Editorial photograph, not this company's equipment.
One trolley carries one round. Editorial photograph. Not this company’s equipment.
How a pack is counted: outer, inner, unit An outer carton drawn as a large rectangle holds four inner packs drawn as smaller rectangles. To the right, one inner pack is drawn opened, showing eight stacked units as short horizontal bars. An arrow between them shows the count running outer, then inner, then unit. outer inner, opened
  1. Rows pickedRead off in group order: washroom, floors, surfaces, waste.
  2. Packs brokenAn outer is opened only where the round needs part of it; the remainder goes back marked.
  3. Equipment hungFrame, buckets and cloth set against that building’s issue note, by unit number.
  4. Sheet closedCounts written against their own lines; on-call lines counted at the door.
A pack is counted outer, then inner, then unit. The rows beneath are the order a round loads in.

The rule this sheet is written to

A standing order is a promise about a shelf, not about a warehouse. The figure that matters is the week the last pack opens, and that figure belongs to the building.

That rule is why both tools below print their arithmetic rather than a verdict. The figures are the reader’s own, and the sheet knows nothing about any real shelf.

Consumable run-rate sheet

Four figures in, every step of the arithmetic out. Guide only: this is arithmetic on numbers you type, not a stock system.

Units on the shelf14424 × 6 Weeks of cover8144 ÷ 18 Last pack opens in week7120 ÷ 18, then the next week Order by week68 − 2

A worked example stands in the sheet; typing into any field reworks all four lines.

Four checks close a delivery

The whole sequence is set out on the picking and handover page.

Photograph of an empty open-plan office corridor at first light, the floor still damp after cleaning. Editorial photograph, not this company's work or premises.
A cycle closes when the last room on the floor has been covered. Editorial photograph. Not this company’s work or premises.

The scheduled clean, and the hours a cycle takes

The general clean runs on the supply side’s logic: a cycle covers a stated set of rooms, a visit is a stated number of hours. The scheduled clean page sets out what a visit covers and what closes it.

Minutes in a visit1502.5 × 60 Rooms covered in a visit13150 ÷ 11, down Visits in a full cycle334 ÷ 13, up Rooms left for the last visit834 − 26 Cycle closes on working day3one visit a day

Guide only, and the same arithmetic a supervisor does on paper. A room longer than a whole visit is reported, not averaged away.